Sending swag to remote employees is easiest with a centralized system that helps automate company swag ordering, where employees order their own items and receive them directly.
A swag store dashboard with shipping options including ship direct to employees.
The most efficient way to distribute swag remotely is:
Provide employees access to a company swag store through a shared link or automated notification system
Allow them to select products, sizes, and quantities
Have employees enter their own shipping address at checkout
Ship items directly to each employee
This removes the need for manual coordination and reduces errors.
Without the right system, companies often run into:
Collecting and updating employee addresses
Managing sizes and product preferences manually
Over-ordering inventory
Shipping bulk orders to one location for redistribution
These steps create unnecessary work and increase the chance of mistakes. Many of these issues come from trying to manage company merch without a centralized system instead of managing company merch without spreadsheets.
Automation comes from shifting ordering responsibility to employees.
With a swag store:
Employees place their own orders
Orders are processed individually
Production happens on demand
Items are shipped directly to the employee
This eliminates spreadsheets, back-and-forth emails, and manual fulfillment.
Employee's receive tracking updates until their order is delivered
To simplify the process:
Offer a curated selection of products employees actually want
Set clear ordering windows (or keep the store always open)
Use a system that tracks orders and shipping automatically
Avoid collecting employee data manually
A structured system ensures consistency and saves time.
Send welcome kits to new hires without shipping items yourself.
Allow employees to choose their own gifts instead of sending the same item to everyone.
Distribute apparel or branded items across teams without managing logistics.
When sending swag to remote employees, look for:
Employee self-ordering
Direct-to-door shipping
No inventory requirements
Real-time order tracking
Flexible payment options
Platforms like Launch allow companies to manage remote swag distribution in one place, making it easier to scale without additional work.
Companies use a swag store where employees order their own items and enter their shipping address at checkout. Orders are shipped directly to each employee.
No. Employees can enter their own shipping details during checkout, eliminating the need to manage address lists.
No. Most swag stores produce items on demand, so there is no need to hold inventory.
The easiest way is to use a centralized system that allows employees to order items individually and receive them directly.
How to automate company swag ordering
Manage company merch without spreadsheets
Company swag store guide
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