Send swag to remote employees

Sending swag to remote employees is easiest with a centralized system that helps automate company swag ordering, where employees order their own items and receive them directly.

A swag store dashboard with shipping options including ship direct to employees.

How to Send Swag to Remote Employees

The most efficient way to distribute swag remotely is:

• Provide employees access to a company swag store through a shared link or automated notification system

• Allow them to select products, sizes, and quantities

• Have employees enter their own shipping address at checkout

• Ship items directly to each employee

This removes the need for manual coordination and reduces errors.

 

Common Challenges with Remote Swag Distribution

Without the right system, companies often run into:

• Collecting and updating employee addresses

• Managing sizes and product preferences manually

• Over-ordering inventory

• Shipping bulk orders to one location for redistribution

These steps create unnecessary work and increase the chance of mistakes. Many of these issues come from trying to manage company merch without a centralized system instead of managing company merch without spreadsheets.

 

How to Automate Remote Swag Distribution

Automation comes from shifting ordering responsibility to employees.

With a swag store:

• Employees place their own orders

• Orders are processed individually

• Production happens on demand

• Items are shipped directly to the employee

This eliminates spreadsheets, back-and-forth emails, and manual fulfillment.

Employee's receive tracking updates until their order is delivered

 

Best Practices for Sending Swag to Remote Teams

To simplify the process:

• Offer a curated selection of products employees actually want

• Set clear ordering windows (or keep the store always open)

• Use a system that tracks orders and shipping automatically

• Avoid collecting employee data manually

A structured system ensures consistency and saves time.

 

How Companies Use Swag for Remote Employees

Employee Onboarding

Send welcome kits to new hires without shipping items yourself.

Employee Recognition

Allow employees to choose their own gifts instead of sending the same item to everyone.

Company-Wide Initiatives

Distribute apparel or branded items across teams without managing logistics.

 

Key Features to Look For

When sending swag to remote employees, look for:

• Employee self-ordering

• Direct-to-door shipping

• No inventory requirements

• Real-time order tracking

• Flexible payment options

Platforms like Launch allow companies to manage remote swag distribution in one place, making it easier to scale without additional work.

 

Frequently Asked Questions

How do companies send swag to remote employees?

Companies use a swag store where employees order their own items and enter their shipping address at checkout. Orders are shipped directly to each employee.

Do I need to collect employee addresses?

No. Employees can enter their own shipping details during checkout, eliminating the need to manage address lists.

Do companies need to order inventory in advance?

No. Most swag stores produce items on demand, so there is no need to hold inventory.

What is the easiest way to distribute swag to remote teams?

The easiest way is to use a centralized system that allows employees to order items individually and receive them directly.

 

Explore More

• How to automate company swag ordering

• Manage company merch without spreadsheets

• Company swag store guide