Manage company merch without spreadsheetsUpdated Mar 19, 2026 Managing company merch with spreadsheets creates unnecessary work, errors, and delays. The easiest way to manage company merch is to automate company swag ordering with a centralized system where employees order their own items and the swag store platform tracks orders automatically. Why Spreadsheets Don’t Work for Managing Merch Spreadsheets are often used to track: Employee sizes and preferences Product selections Inventory counts Shipping details As programs grow, spreadsheets become difficult to maintain and prone to mistakes. Common Challenges with Spreadsheet-Based Merch Management Teams using spreadsheets often deal with: Outdated or incorrect employee information Manual order collection and tracking Over-ordering or unused inventory Time-consuming coordination across teams These issues slow down operations and increase administrative work. How to Manage Company Merch Without Spreadsheets The most effective approach is to replace spreadsheets with a centralized merch system: Employees order their own items Product selections are pre-configured Orders are tracked automatically Shipping is handled individually This removes the need to collect and manage data manually. How Automation Simplifies Merch Management Automation reduces the workload by handling: Order collection Production and fulfillment Shipping and delivery Reporting and tracking This allows teams to manage merch programs without ongoing manual effort. Best Practices for Managing Company Merch To simplify your process: Offer a curated selection of products Use a system that tracks orders in real time Avoid collecting employee data manually Eliminate bulk ordering when possible A structured system makes it easier to scale without adding complexity. Key Features to Look For When managing company merch, look for: Employee self-ordering Automated order tracking Direct-to-door shipping No inventory requirements Flexible payment options Platforms like Launch allow companies to manage company merch in one place, reducing manual work and improving visibility. Frequently Asked Questions What is the easiest way to manage company merch? The easiest way is to use a swag store platform where employees order their own items and orders are tracked automatically. Why are spreadsheets inefficient for managing merch? Spreadsheets require manual updates, are prone to errors, and become difficult to manage as programs grow. Do companies need to track inventory manually? No. Many systems produce items on demand, eliminating the need to manage inventory. How can companies reduce manual work in merch programs? By automating ordering, fulfillment, and tracking through a centralized platform. Explore More How to automate company swag ordering Send swag to remote employees Company swag store guide
Skip to content